Using the Online Conference Registration System

1. Log on to http://www.bpa.org/nlc/crs with your web browser.
2. Enter your username and password (the same username and password utilized to register your members).

Step 1: Conference Registration

1. Select the members attending the National Leadership Conference.
2. Add guests using the “Guest/Alumni” section at the bottom of the page.
3. Select gender for each student. You will not select gender for the advisors.
4. Click the submit button after you have checked on each member.
5. Select the contest, item, T-shirt (for purchase), tour, sessions (includes General Session registration), award, Leadership Academy, internship, certifications,  NLC Walk for Special Olympics, NLC assignment (advisors only) for each participant by clicking each “Add” button.
• Under “Item,” you can purchase Alumni memberships, guest lanyards, BPA Membership Logo Pin, Graduation Cords.
• Under “Award,” you can register to attend the Honor Recipient Celebration.
• Under “NLC Assignment,” register for your advisor assignment/job at NLC.
• Under “Intern,” register your student participants for an Internship Assignment.
• Under “Leadership Academy,” register your student participants for the National Leadership Academy (S/PS Only).
• Under “Special Olympics,” register your participants for the Walk for Special Olympics
• Under “Certifications,” select the exam, time and day you wish to register for Certiport or CIW certifications.
6. The “Add Member” button will allow you to add additional members registered in your chapter not initially submitted.
7. The “Add Guest/Alumni” button will allow you to add additional guests. Guests will be able to participate in conference activities and special event but will not receive conference souvenirs.

Step 2: Hotel Reservation

1. Click “Hotel Reservations” at the bottom of the page.
2. Select the members that will be rooming together.
3. Input arrival date and departure date.
4. Input Special Needs if applicable.
5. Click “Calculate Total” for your chapter hotel reservation total.
6. The “View by Room” button will allow you to see the members by room.
7. The “View Split Out Details” will allow you to see the price of the room per member.

Sharing rooms:

1. Register members as normal for conference registration.
2. Determine which school will make the hotel reservation.
3. The school making the hotel reservation will be responsible for the room and payment in full.
4. The school not making the reservation will click on the “delete reservation” button found at the bottom of the hotel reservation screen. Please note that we will follow up to ensure a hotel reservation has been made for your members.
5. The school making the reservation will proceed to make the reservation by selecting the “add additional individual” button found on the Hotel Reservation Page. This feature is not to be used to save rooms for future name placement. Reservations submitted as such will be deleted.

Step 3: Finalize Your Reservation

1. Print a copy of the hotel invoice.
2. Click “Submit reservation.”
3. Click “Submit” on the Conference Registration Page. This will generate an e-mail to you, your state advisor, and the National Center.
4. Your state advisor will approve your contest selection.

Adding On After Submitting an Invoice

1. Log back in with your username and password.
2. Click “Add New Invoice.”
3. Select the new member.
4. Follow steps listed above for adding items.

1. Log back in with your username and password.
2. Click “Add New Invoice.”
3. Select members you wish to add onto.
4. Follow steps listed above for adding items.

Adding On To Hotel Reservations